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U_MANUAL
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*******************************************************************************
Copyright (C) 1989,90,91 * *
B R A N D Y W A R E * ULTRA:BASE (tm) * DATE OF MANUAL
All rights reserved * ---------- * 05-25-1990
Worldwide * MANUAL *
*******************************************************************************
REGISTERED USERS For non-registered
For more help please call 602-644-1067
call 602-644-1068
C O V E R S H E E T V2.3
Last update 12-12-90
A. First things first....How to load & start ULTRA:BASE
Plus explanation of set-up.....................PAGE 1
1. Folder setup...........................PAGE 2
2. Getting around ULTRA:BASE'S Menus......PAGE 2
3. Entering records.......................PAGE 3
4. Updating (change info) records.........PAGE 3
5. Filling in deleted (erased) records....PAGE 4
6. Grand totals & running totals & avg's..PAGE 4
7. Print routine .........................PAGE 5-7
8. Deleting records.......................PAGE 8
9. Global updating & deleting.............PAGE 8
10. Renameing folders & deleting folders...PAGE 9
11. Changing field names...................PAGE 10
12. Searching for records..................PAGE 11
13. Scanning records.......................PAGE 12
14. Reading (looking) records..............PAGE 13
15. Faskeys ...............................PAGE 13-14
16. Sorting records........................PAGE 14
17. Program switching......................PAGE 15-16
18. Amortization (loans) program...........PAGE 16
19. Making copies of folders & backups.....PAGE 17
20. Formats & special formats..............PAGE 18
21. Jumping to "DOS" ......................PAGE 19
22. Calculator.............................PAGE 19
23. Memo Pad...............................PAGE 20
24. Auto-Phone list & Tagging Calls........PAGE 21
25. Help (pop-up help).....................PAGE 22
26. Misc. subjects.........................PAGE 22
**********************************************************
PAGE 1
[- INSTALLING AND EXPLANATION OF SET-UP -]
FIRST thing you have to do is make back-up copies of all
three ULTRA:BASE Disks. Use "DISKCOPY OR XCOPY"...See.....DOS MANUAL
to achieve this. Then, please put away the original
(three) Disks and only use the back-up copies.
This way only the back-ups can be harmed (if at all).
To load ULTRA:BASE on your hard drive, place DISK (1) in
A: Drive and type: INSTALL A box will appear on the
screen informing you that this "install program" will not
change your CONFIG.SYS or AUTOEXEC.BAT files.....See...MISC..page 22
And then it will ask you which Drive to install ULTRA:BASE onto.
All you have to do is enter the letter of the drive you
want ULTRA:BASE copied to. EXAMPLE: C, D or E only.
*- You can only copy these files to a hard drive.
The "install program" will then create two DIRECTORIES.
(1) The ULTRA directory. (2) The ULTRA2 directory.
The ULTRA directory is for the ULTRA:BASE program files
and all the folders you will create with ULTRA:BASE.
The ULTRA2 directory is for other programs you can
switch to with the "program switcher". See PROGRAM SWITCHER...page 15
Then the "install program" will copy all the files
on DISK (1) to your Hard Drive and then stop when completed,
and ask you to place DISK (2) into A: Drive. Place
DISK (2) in A: Drive and press ENTER. Same for DISK (3).
Once all the files are copied to your hard drive you
have the option of either running ULTRA:BASE or returning
to DOS. Put your back-up copies away, and only use the
original copies for making back-up copies.
*--- SET-UP
ULTRA:BASE is set-up in filing cabinet fashion. You have
102 FOLDERS and 32,200 RECORDS per FOLDER. You name the
FOLDERS any name you want. [ like BILLS or NAMES or RECIPE
or whatever you want ]. Then the folder can hold up to
32,200 RECORDS before it fills up, or, how much space
you have left on the Drive or Disk you're working on.
To make things simple lets assume you just want a phone
list. you would probably name the FOLDER {NAMES}, and
everytime you entered a new name to the list that would
be making a new record each time. So, if you had four
names that would be four records in the {NAMES} FOLDER.
*----
' FIELDS
------
There are three kinds of FIELDS:
TEXT.....(regular words).....Field name = any letters
----
MONEY....(like...$12.50).....Field name must end with ($)
-----
NUMERIC..(non decimal numbers).....(whole numbers)..See example
------- Field name must end with (#) as last charater in name.
*- EXAMPLE:
Use for stock numbers..how many of an item left in stock,
TEXT = (NAME or any word) | MONEY = (TOTAL$) | NUMERIC = (STOCK#)
PAGE 2
[- FOLDER SET-UP -]
The first thing you want to do is get a piece of paper
and write down all the FIELDS you need, and the LENGTH
of each FIELD.
| FIELDS = name, & type, of each row of
' EXAMPLE: | information. See below.
FIELD LENGTH
-------------------------------------------------------------------------
text 1 NAME | <---25---In LENGTH-------> How many spaces to use
text 2 ADDRESS | <---35---In LENGTH--------------->
" 3 CITY | (---15---In LENGTH-->
" 4 STATE | <-2-> this usally is enough
" 5 ZIP | <---10---in LENGTH-> for new zip extentions
" 6 PHONE | <---16---in LENGTH--->
7 | All these lengths can be what you want. up to 60
8 | charaters in LENGTH.
9 <--12--> | The length of a field name can be up to 12 charaters.
10 | and these names can be what you choose.
mon 11 AMOUNT $ | [For MONEY field]....AUTO 12 spaces in LENGTH
num 12 STOCK # | [For NUMERIC field]....AUTO 12 spaces in LENGTH
' 13 | But don't make the LENGTHS to long or they will
14 | eat up alot of DISK or DRIVE space and will be
15 harder to fit them all on one line for the print
16 routine. ( routine excepts two lines ) But one
17 line looks better and is easier to read.
' 18
19 So, please write down all the names for each FIELD,
20 and their LENGTHS (You have up to 20 FIELDS you
21 AUTOdate can name, 21 is the date, which is AUTOmatic.)
before..you start to enter your FIELD names and
LENGTHS.
*- For a money field it would look like this:
AMOUNT$ or GRAND TOTAL$...always end with ($)
as the last charater in the name.
*- For a numeric field it would always end with
a (#) as the last charater in the field name.
Like: STOCK #
*- Text field names don't have to end with any special char.
-------------------------------------------------------------------------------
[- GETTING AROUND THE MENUS -]
All you have to do is enter the number next to the option
that says ( Search and Display Menu ) or ( Extra Menu ) and
you're there. If you're on the ( Extra Menu ) and you want to go
directly to the ( Search and Display Menu ) just enter the
next highest number on your menu. Example: The menu only shows
8 options, so, enter 9 and you're in the ( Search and Display Menu ).
*- Each time you select an option and you are finished with that
option, like SORTING, you're returned to the "Main Menu". You are
always returned to the "Main Menu".
*- For the other options, just enter the number next to the option.
When you are finished with that option, you are returned to the
"Main Menu".
PAGE 3
[- ENTERING RECORDS -] ....making a record
To make a new RECORD, all you have to do is press <1> from the
"Main Menu" and you will start at the first open or free RECORD.
While inside making a RECORD you will see a list of numbered
names running down the left side of the screen, these are the
FIELD names you selected in the FOLDER SET-UP.
Each FIELD name has a number next to it so you can use the
number instead of having to type out the whole name. (you'll
understand it more when you start making RECORDS, alot of the
time ULTRA:BASE will ask you for a certain field to work with).
*- When you are inside making a RECORD, you have at your disposal,
FASKEYS (macros), CALCULATOR, and a pop-up list of your FASKEYS.
(For help on either one of these check contents)
*- To use the FASKEYS, you hold down the <ALT> key and tap 1 thru 0
for that word to be entered on the screen..........See........FASKEYS
*- To use the CALCULATOR, hold down the <ALT> key and tap <W>, the
CALCULATOR will appear on the top of the screen without losing
your place.........................................See.....CALCULATOR
*- For the pop-up FASKEYS list, hold down the <ALT> key and tap
<Q>, this will display all your FASKEYS for that FOLDER.
*- To erase a whole line of text, hold down the <ALT> key and tap
<A>, this will erase the complete line you're working with.
*- If you make a mistake in your entrys don't worry because you
can update (change them) at the end of each record or any time
later with option 2 on the "Main Menu" [ UPDATE RECORDS ].
just follow instructions on screen. Also, if you don't want
the RECORD at all, you can press <ESC> any time to abort (erase)
the whole RECORD.
*- To erase one charater while working on a line, use the backspace.
*- Press ENTER after each entry.
------------------------------------------------------------------------------
[- UPDATING RECORDS -] ........changing the information of a record
The first time you have a chance to UPDATE a record is at the
end of making a record.
If you need to change something at a later date, then you use
this option. To use UPDATING, press 2 on "Main Menu", and then
enter the number of the record you want to UPDATE. If you're not
sure which record you need to UPDATE then use SCANNING...See SCANNING
to locate the record and if you want you can even UPDATE from
Inside SCANNING.
Once you have found the record you need to UPDATE, all you have
to do is enter the FIELD number, and the contents of that FIELD
will move to the bottom of the screen and you can then enter
the new information on the correct line and still see the old
contents for comparison.
You can stay and UPDATE the complete record if you wish or just
one line, it's up to you. | For the AUTOdate just enter <21>.
| format = MM-DD-YYYY ..(02-05-1990)
PAGE 4
[- FILL-IN DELETED RECORDS -] ......fill in all deleted records in folder
To check to see if you have any DELETED records. Option 3
If you have deleted (erased) a record previously, then to save
space on your hard drive use this option to FILL-IN the empty
space with a new record. If you don't, then this space will
still occupy the same space on your hard drive, but be empty.
so use this option whenever possible.
If all the records are FILLED-IN, then a yellow asterisk (*) will
appear to confirm this. If all are FILLED-IN, then choose option
1, and start to make a NEW record in a new space.
------------------------------------------------------------------------------
[- GRAND TOTALS...RUNNING TOTALS...AVERAGE'S -]
The GRAND totals work with the (AUTOdate) date created.
Supplied with the program.
Everytime you create a new record with MONEY ($) or NUMERIC (#)
fields ULTRA:BASE keeps track of them and gives you
GRAND totals, and AVERAGES on those fields.
Just use option 4 on the "Main Menu" and select either,
GRAND totals or SELECTED totals. With GRAND totals, you get
the totals of all the records in the folder you're working in.
Including their averages. Just select (ALL).
*-- With SELECTED totals, you can get totals on a certain month
or week or day or ?? For day totals...just enter the
same date for starting and ending days.
*--- RUNNING TOTALS
To use RUNNING totals, first, you must go into the search
routine and choose the field you want to work with, then
enter the amount you're looking for and ULTRA:BASE will
stop on the matching record and give you a total (on that re-
cord and any previous record that matched that field). plus
all the record numbers that matched, by pressing "T" (TOTALS).
So... every time ULTRA:BASE stops on a matching record you can
press "T" and see your totals up to that point (match). If
you want to go backward and look at the [last] match you had,
then press "L" (for last match). The last record you just
looked at will reappear for your inspection. When you're
finished looking at that record you can press "ENTER" and you
will continue where you left off. Or if you need to see the
next record again just press "T" again and you can then go to
the total screen again and then choose "L" again for last match.
**----
(once you're looking at the total screen, you can press "L" twice
and go back two RECORDS. From READING a record you can only go
back one record and look)....................See..SEARCHING...Page 11
For best results, try this with ULTRA:BASE running while you
READ this.
**----
PAGE 5
[-- PRINT ROUTINE --]
"LOOK BEFORE YOU PRINT" With our print routine you can actually
see what you're going to print before you print it !! No more wast-
ed paper because the fields weren't lined up the way you like them.
To use the PRINT ROUTINE, just choose option 5 on the "main manu".
The first thing ULTRA:BASE asks you is, do you want to print
your records in the order in which they were entered (AS IS) or
presorted ..................................See..SORTING......Page 14
You must select one or the other.
After this is done the next step is to fill-out the HEADING for
your report. The heading can say anything you like (up to 60 chars)
and will be automaticlly CENTERED on the print-out sheet.
*---
The print-out SHEET will consist of DATE, TIME, HEADING,
TOTAL count of all records you selected and all TOTALS for
MONEY ($) and NUMBER (#) fields selected..(if any).
*---
In the next step, the screen will change and show you, at the
*- top of the screen, all your FIELDS, and their LENGTHS.
*- In the middle of the screen will be your response box's.
*- On the bottom of the screen is your view of how your report
will look.
The first thing you must do is decide which size printing
you prefer (regular or condensed)..............See.............Page 6
To do this just highlight your selection and press ENTER.
The next step is to choose either BUSINESS or MAIL label format.
TO SELECT BUSINESS FORMAT...highlight and press ENTER.
-------------------------
*--- BUSINESS format lets you print your fields across the page in
one or two lines, with headings for each field.
EXAMPLE: ....one line
field
NAME ADDRESS <-headings-> CITY ST ZIP PHONE
---------------------------------------------------------------------
Brandyware 24 N. Hibbert #6 Mesa AZ 85201 602-644-1067
OR....two lines
NAME ADDRESS CITY ST ZIP PHONE
CONTACT CODE# AMOUNT SOLD$
----------------------------------------------------------------------
Brandyware 24 N. Hibbert #6 Mesa AZ 85201 602-644-1067
Michael O'Rourke 105 805.67
PAGE 6
[- PRINT ROUTINE -]
*- With CONDENSED on, you can print 125-130 charaters per line.
*- With REGULAR print, you can print 75-80 charaters per line.
You can arrange your fields any way you like.
They don't have to be in any special order.
You can mix them with money fields first and regular text
fields last, or which ever way you prefer.
You can print them to the screen or the printer, but CONDENSED
works only for the printer.
TO SELECT MAILING LABELS...highlight and press ENTER.
------------------------
*--- MAIL FORMAT allows you to print your records on mailing labels.
*- THE FORMAT ONLY PRINTS SINGLE SHEET LABELS. (not two or three across)
You can select either THREE or FOUR line labels.
(FOUR line labels allow for company and contact (name) lines)
EXAMPLE: ...three line labels
Brandy Fletcher
24 N. Hibbert Suite 6
Mesa, AZ 85201
OR....four line labels
Brandyware
Brandy Fletcher
24 N. Hibbert Suite 6
Mesa, AZ 85201
You select which field goes where on the label by entering the
number of the field that you want to be printed.
You can choose any field you desire to be printed, they don't
have to be in any special order.
*- You're allowed to use the search routine for MAILING labels
as well as BUSINESS formats.
Labels can be printed to the screen or the printer.
I suggest you play around with both formats, and always have
the results printed to the screen until you get used to the
way it works. If you don't want to go through all the records
on the screen, you can always press "ESC" and start over or
return to the "Main Menu".
*---
SPACING FOR BUSINESS FORMAT
---------------------------
After each field you select, you can then select to space the
fields apart from each other. Say you want to put 4 spaces
between one field and the next field. Then you would enter
the number 4 in this box, and the very next field you select
will be 4 spaces away from the first field (default is 1).
Or you can enter any number up to 70, and the next field
will be that many spaces away from the previous field.
Or all fields can be a different space from the last...mix or match.
PAGE 7
[- PRINT ROUTINE -]
Plus, if you hold down the <ALT> key and tap <Q> a pop-up
help window will appear to give you more help on the box
you're working in at the time. Be it the FORMATS or how to
enter FIELDS or for SPACING.
Now that you have your set-up SHEET the way you want it,
you have to select the records you want to be printed.
You can either print all the records to the printer, or
you can select certain records to get monthly, daily,
weekly, bi-weekly, or annual reports. Or whatever you like.
*- ALL records..........EXAMPLE:
By pressing "A", all the records in the folder you are working
on will be printed.
*- SELECT records.......EXAMPLE:
By pressing "S" you can request that only the records in
the state of California with the same zip code and every
man named John be printed......ONE SELECTION PER FIELD, BUT YOU
CAN CHOOSE ONE FOR EVERY FIELD
' HOW
---
First select the field you want to work with by number.
Then a box will appear on the bottom of the screen and
ask you to enter the name (or number) you are looking for.
Enter the name you are looking for, and start and end with
the same name (press enter for same name in second box).
*- In the second box that appears, only enter a second name
if, for example you're looking for all the men with the names
between Bob and John, then every name alphabetically between
those two names will be printed.
You would enter Bob in box (1) & John in box (2)
*- In "SELECT", you can only pick one field once. (you cannot for
instance pick name field or state field twice.
But you can select up to as many fields as you have. So, if
you have ten fields then you can select ten times.
*- Once on each field.
*-- In what we call "ANDS", you can pick them out any way you like.
Say you want all the states of California, Florida, New York,
and Texas. [You can pick the state field all four times]
So, you would pick STATE and STATE and STATE and STATE and if
you like you can throw in maybe all the AMOUNTS over $50.00.
*- As many times on any field (or mixed fields) as you like.
AS MANY SELECTIONS ON SAME FIELD AS YOU NEED
' HOW to find all amounts over $50.00
---
Just select the amount field first and enter the amount of
$50.00 in the first box and say $100,000 in the second box.
Then any amount over $50.00 is also printed (complete record).
*-- For SELECT, or ANDS, always pick out the MONEY ($) or NUMERIC (#)
fields FIRST, then pick out the text fields NEXT.
You can print results to the screen or the printer.
PAGE 8
[- DELETING RECORDS -]
To DELETE (erase) a record, choose option 2 on the "Extra Menu".
You will be asked what record number to DELETE. Enter the
record number and the record will be deleted.
There is no way to get the record back once it has been
DELETED.........UNLESS you have a back-up copy.
*- Once a record has been DELETED, it will say so in the place
were the AUTOdate or date created used to be.
*- In SCANNING, you will see two asterisks [**] in the first field.
To fill-in the DELETED records, use option 3 on the "Main Menu".
Remember these BYTES (spaces) will still be used up if left
empty, so fill them in to save disk space.
*- To ABORT, (escape) always press the "ESC" key and the record won't
be DELETED (erased). -----
------------------------------------------------------------------------------
[- GLOBAL UPDATE -]
To use GLOBAL updating, choose option 2 on the "Extra Menu"
with deleting records. Press "G", (GLOBAL) and you will be
asked which field to work with. Enter the field number and
ULTRA:BASE will then ask you to enter the name (phrase) or
number you want changed.
And then, the new name you want to replace it with for all
matching records in the folder.
' EXAMPLE:
Say that you want to change all the names in your NAME
field that you entered as "Sue", to "Susan"
Instead of going back and changing each one with UPDATEING,
you can enter "Sue" for the name you want to change.
And "Susan" for the name to replace "Sue" with.
So, ULTRA:BASE will first ask you for the name to look for,
and then ask you what you want to replace it with.
*- ULTRA:BASE will stop on every record that has the name
"Sue" in the name field, and replace it with "Susan",
and only that field will be affected on each matching
record.
When completed, ULTRA:BASE will give you a count of
how many records were matched and changed.
Press "ESC" to abort if you change your mind.
(Before the actual start of updating)
PAGE 9
[- RENAMING FOLDERS -]
To RENAME a folder, pick option 3 on "Extra Menu" with
delete a folder. Press "R" to rename.
To RENAME a folder, all you have to do is enter the
name of the folder you want to change (old name).
Then enter the name you want to replace it with.
A list of all the folder names is supplied when you
need to type in the folder name.
You are allowed to change the one you're working from
or any other existing folder name, to any other name.
With the numbers 1,2,3, and "-" and "_" added to the
name if you like.
If you choose a name thats already being used, then
you will be asked to enter a different name.
*- All folders have the "extention" [ .F ] for Folder.
' EXAMPLE: ACCOUNTS.F ROLODEX .F
BILLS .F RECIPE .F
------------------------------------------------------------------------------
[- DELETING FOLDERS -]
To DELETE (erase) a folder, choose option 3 on the
"Extra Menu" WITH rename folders.
To DELETE a folder, just enter the name of the folder
you want DELETED and ULTRA:BASE will ask you again
if this is what you want to do. Because, this is the
most dangerous option of all!! Once a FOLDER has been
DELETED there is no way to get it back without a program
that undeletes. And, if you add new records or folders or
any kind of file, then you may not ever be able to get the
folder back. So, always make back-up copies of your folders
incase you DELETE the wrong folder.
*- And for safety reasons you cannot DELETE the folder you're
working from.
**** Be Careful ****
*---- MAKE BACK-UP COPIES OF ALL YOUR FOLDERS
------
PAGE 10
[- CHANGING FIELD NAMES -]
To CHANGE any field name, all you have to do is select
option 4 on the "Extra Menu". A list of all the field
names will appear on the left side of your screen with
their lengths next to them. Enter the field number you
want to CHANGE and ULTRA:BASE will ask you to enter
the new name to replace the old field name with.
If you try to make a TEXT field into a NUMERIC field, or
a NUMERIC field into a TEXT field, you may mess up the
DATA in your folder. If this happens just CHANGE the
names back to the way they used to be, and the data
should be as it was, unless you added more records.
Even still it may work.
*- Basically, name CHANGING is to keep the same kind of...See...Page 2
fields, like keep text, text, and money stays money, and
numeric stays numeric, but you just want different names...
for the fields.
*- You can always press "ESC" if you change your mind. and
don't want to change any names.
-----
*-- Follow instructions inside CHANGING field names.
*-- Also, to fool the AUTOphone list, you can CHANGE a field..See Page 21
name to match one thats premade. And when you are finished
looking at the AUTOphone list, you can CHANGE the field
name(s) back to the original name you started with.
' EXAMPLE:
The AUTOphone list will look for Company names, but if
you don't have a field called (Company) then CHANGE the
field name to COMPANY, look at the AUTOphone list, and
When you're done looking, go back and CHANGE the field
name to it's original name.
*-- If you do change a field name on mistake, don't worry!
You can change them as many times as you like.
In fact, if you read about the AUTOphone lister, it tells
you to change the field names to fool the AUTOphone
into displaying the fields you want.
*- But you should only do this with text fields.
PAGE 11
[- SEARCHING FOR RECORDS -]
To SEARCH for a certain record or records, pick option 2
on the "Search & Display Menu".
Select the field number to work with and then ULTRA:BASE will
ask you to enter the name or number you're looking for.
So, if you want to find all the Mary's in your folder,
and the NAME field is field number 1, then enter (1) and
then enter the name "Mary" and ULTRA:BASE will SEARCH for
all the "Mary's" in the folder you're working on.
*- For a more powerful SEARCH routine use the Print routine's
SEARCHING.
*-- This SEARCH is for speed and RUNNING totals.
After ULTRA:BASE finds a match in the field you are working
with, you will be shown the record, and at the bottom of
the screen will be a list of things to do with all the
matching records. Like: You can print the complete record
to the printer, or you can get the totals on all matching
records by pressing "T" (TOTALS). And if you like, you...See..Below
can even go backwards 1 record and take a second look by
pressing "L" (last match).
From inside the total screen (you see the total screen by
pressing "T") you get the RUNNING totals and a list of
all the matching records.
*- All charaters WILL be in upper case for search only, but not for
the printed results.
*- See pop-up help.
*--- TOTALS SCREEN
-------------
The only way to see the "totals screen" is to use the
search on the "Search and Display Menu".
The "totals screen" will show you the running totals of
all the matching records. Plus the screen will show you
the record numbers of all the matching records. (if needed,
use "print screen")
*- To see the Last match, press "L" and the last record that
matched your search selection will reappear.
*-- From the totals screen you can go back two records.
Just press "L" twice.
*- While you are looking at a record, you can press "S", and
a COMPLETE Snapshot of that record will be printed to the
printer (including todays date & date created).
*- You can always pick "R" to retry the search, you will be
returned to the search routine, and you can try again.
PAGE 12
[- SCANNING RECORDS -]
To SCAN the records, choose option 3 on the "Search & Display Menu".
Then enter the record number you want to start with.
you're allowed to SCAN twenty records at a time, and up to seven
fields across (depending on how long your fields are).
*- You can go forward 20 and backward 20 records by pressing the
PAGE-up or PAGE-down key. Or the ENTER key for forward 20.
*- To only go forward by one record at a time, just press the down
arrow key.
*- To UPDATE a record, press "U" (UPDATE), when you are finished updating
the record, ULTRA:BASE will return you to SCANNING.
*- To DELETE a record, press "D" (DELETE), enter the record number
to DELETE (erase), and ULTRA:BASE will DELETE that record and
show you the new listing with the DELETED record.
*---- BE CAREFUL NOT TO DELETE A GOOD RECORD.
*- To use GLOBAL updating, press "D", like with deleting.
Except then press "G", for GLOBAL updating.
See GLOBAL updating.
*- To GET the complete record from SCANNING press "G" and
ULTRA:BASE will ask for the record number to GET.
Enter the record number, and when you're finished, just press
ENTER and you will be returned to SCANNING.
*- Press "ESC" to abort.
*- All fields will be in the order you selected for the folder SET-UP.
To change the order, use print routine.
This allows you to set up the fields in any order you like.
Except, you cannot go backwards in the print routine.
And when you're finished looking at the records, you must start again
to have them in a special order.
*-- Use to just get a good idea of whats in the folder, or to find
records you can't remember whats in the fields.
PAGE 13
[- READING RECORDS -]
To read a record, all you have to do is choose option 1 on the
"Search and Display Menu".
Enter the record number to start with (can be any record number).
Reading records allows you to see the complete record, and you
can update, delete or make a snapshot of the complete record to
the printer.
you're allowed to go forward, and backward, one record at a time, or
you can jump by ten's by pressing "F" (FORWARD) or press "B" to
go backward by ten records.
*- From here you can UPDATE, DELETE, or make a SNAPSHOT of any record.
------------------------------------------------------------------------------
[- FASKEYS -]
FASKEYS are for words or numbers you type in frequently.
Say you always have to type in the same name or number all
the time, well, if you use the FASKEYS you only have to
hold down the <ALT> key and tap the number 1 thru 0 (top row)
and the word or number will appear on the line you're working
with in MAKE a record (Or UPDATE or FILL-IN a record).
To create the FASKEYS, choose option 5 on the "Extra Menu".
Enter the words or numbers you want by following the
instructions on screen.
You are allowed up to 40 charaters for text fields.
And, up to 8 charaters for number fields.
*- To see the FASKEYS while making a record, just hold down the
<ALT> key and tap <Q>. This will show you all the faskeys
for the folder you are working in. Without losing your place
in making a record. When you are finished looking at the
FASKEYS, just press ANY KEY and you will be returned to
where you left off.
*- Every folder has it's own FASKEYS list.
So, every time you create a new folder you can create new
FASKEYS for that folder. Or, you can leave them empty if
you wish. But FASKEYS are much faster if you are in a hurry.
' EXAMPLE:
Say you always have to type in the name "Fred" or the amount
"$14.50" ..... Add the name "Fred" to the FASKEY list in
create FASKEYS. So "Fred" would be FASKEY #1...and "$14.50"
would be FASKEY #2.
When you are in making a record, all you have to do is hold down
the <ALT> key and tap <1>. The word "Fred" will appear where
the cursor is located (On the line (field) you're working with).
With <ALT> key and <2> the number "$14.50" will appear.
PAGE 14
[- FASKEYS -]
*-- If you enter a FASKEY on a line that's almost used up, a
"NO ROOM" message will appear at the top of the screen.
you don't have the room left on that line (field) to enter
the FASKEY word (remember the word can be up to 40 chars in length).
*- Try not to enter a TEXT, FASKEY into a NUMBER field,
or vice versa. ULTRA:BASE will accept this, so be careful.
You can enter a NUMBER into a TEXT field but it won't be
totaled on the "printer" or in "grand totals".
------------------------------------------------------------------------------
[- SORTING RECORDS -]
To SORT the records, choose option 4 on the "Search & Display Menu".
All sorts are TEMPORARY and not permanant.
Just choose the number of the field you want to SORT and
ULTRA:BASE will SORT that field in ascending or descending order,
which ever you need at the time.
Ascending means from A-Z in order. Descending means from Z-A in order.
You can if you like, after the records are SORTED, press "L" and
ULTRA:BASE will show you a list of just the field you selected
in that order. Or, if you press "R" ULTRA:BASE will show you the
complete record(s) in SORTED order.
*- Only thru the SORT routine can you see the records in sorted order.
In other words, if you go back to scan or read the records they
will still be in the original order that you entered them.
*- But you can have them SORTED in order for the "printer" or the
"AUTOphone" list. Just choose the "PRESORTED" option before you
"print" your records or list them with the "AUTOphone" lister.
*- Once a field is SORTED you don't have to reSORT it unless you
add a new record to the folder. And ULTRA:BASE only keeps one
field per folder sorted at all times. If you need to have a
different field SORTED, then go ahead and SORT on that field
and if you like, go back and reSORT the original field again.
*- You can reSORT as many times as you like.
*- If you ever get the ERROR MESSAGE "PLEASE reSORT", this only
means that you have entered a new record since the last time
you used the SORT. So, just go and reSORT the field and return
to whatever you were doing before you got the error message,
and retry to "list" or "print" the records.
**--- Upper case letters and lower case letters have different values,
so, remember this while you enter your names or charaters (letters)
in making a record.....
PAGE 15
[- PROGRAM SWITCHER -]
You can run up to 10 other programs
Made so you can go from ULTRA:BASE to your spread-sheet
or text editor or a game or whatever.
Then, back to ULTRA:BASE and back to the same folder
you left from. Without having to leave ULTRA:BASE.
How to Use the "program switcher".
First go to the "Extra Menu" and select option number 6.
The next thing ULTRA:BASE will ask you is if you want
"easy" or "advanced" switcher.
*--- EASY switcher
For the easy switcher, just press "E" and a red pop-up
window will appear, asking you to either "ADD" or "RUN"
a program. Press "A" to add a program
*- Adding in programs for the switcher.
The first thing you must do is enter the number you want the
program to be next to (1-10).
And then ULTRA:BASE will ask you the name of the program you
want to add to the switcher....Which must be an (EXE or COM or
BAT file extention to work), then you must enter the name
you want for that file.
*- EXAMPLE:
Say the program you want to switch to is called "GAME.EXE",
First, enter the number you want to place it next to.
LIKE: "1" Then enter the name of the program "GAME.EXE"
or "GAME.COM" Then enter your name for the program, something
you'll remember LIKE: "SUBMARINE, RED ALERT" (up to 40 chars)
*-- Now copy the program (or all files needed to run the program) into
the ULTRA2 Subdirectory.
example: From a: Drive
XCOPY A: C:\ULTRA\ULTRA2........for the whole disk in A: Drive to C:
or
COPY SUB.EXE C:\ULTRA\ULTRA2.......just the SUB.EXE file to C: Drive
or
DISKCOPY A: C:\ULTRA\ULTRA2
*--- ULTRA2 SUBDIRECTORY is for all of the programs for the switcher.
BIG BUT: BUT, you cannot copy a program to the ULTRA2 subdirectory
------- if you already have a file there with the same name as
the one on the Disk in A: Drive, or whichever Drive
you are copying from.
See....pop-up help inside ULTRA:BASE
TO RUN THE PROGRAM
------------------
Just enter the number next to the program you want to run
and you are in and running that program. When you are finished
with that program you are returned back to ULTRA:BASE, ready
to go again, or, return to the "Main Menu".
PAGE 16
[- PROGRAM SWITCHER -]
*--- Advanced switcher
To use the "advanced switcher", you must know your "paths"
and "directories" because in the advanced switcher you
don't have to copy the programs you want to switch to,
to the ULTRA2 subdirectory......They (programs) can be
on any Drive or Directory.
Or you can switch to a program thats already on your
Hard Drive.
Just follow the prompts in "advanced switcher"
*- For the path, just enter the Drive with no colon added, then
the path to the directory.
EXAMPLE:
C then CD\GAMES if the file you want is in the "GAMES" directory,
off the root of C: Drive.
*- So, remember to use the "advanced switcher" you must know
how to enter a "PATH".
*- If you make a mistake in entering the path, just start over
again and select the same number to place it next to again.
*-- [NOT TO BE COPIED TO THE ULTRA2 SUBDIRECTORY]
------------------------------------------------------------------------------
[- AMORTIZATION PROGRAM -]
The AMORTIZATION program is for loans you have taken
out with maybe a bank or savings and loan company.
Or to use for loans you give to other people.
*-- This program is not for professional loans.
It is only to give you an idea of how much you
are paying in interest or what your balance is at
any given time.
*-- BRANDYWARE is not responsible for inaccurate results.
Use at your own risk (as is)..(so far, all results reported
are accurate).
*- * Gives number of payments * amount of balance * interest rate
* amount of payments * and works with monthly, quarterly or
annual payments with compounding for that period.
*- Prints to the screen or the printer \ with Headings for your
company and the person or company it's made out for.
*- Just follow instructions on screen....very simple to use.
*- Press "ESC" to abort
PAGE 17
[- MAKING COPIES OR BACK-UP FOLDERS -]
To make a COPY, or BACK-UP a folder, select option 7 on the
"Extra Menu".
ULTR:BASE will first ask you what Drive the folder is on.
Then, enter the Drive ( A: or B: Drive ).
Then, ULTRA:BASE will ask you for the folder name to COPY or
BACK-UP. Enter the name (a list will be shown on the screen)
of the folder you want to COPY or BACK-UP.
Insert a blank, formatted Disk in A: or B: Drive, or
a Disk you are already using but is not full yet.
Press ENTER and the folder will be COPIED to the drive
you selected.
*- BACK-UP
Use if your folder is too big to fit on one Disk.
To use the AUTOBACK-UP, after you have entered your
folder name to COPY, you'll see, PRESS F1 on the top of
the screen for SPECIAL COPIES....USE this, press "F1",
and then press the letter next to the BACK-UP command,
on the SPECIAL MENU. Then follow instructions.
When you are finished, ULTRA:BASE will return you to the
"Main Menu".
*-- If you choose to use the BACK-UP ( because your folder
is to big to fit on one Disk). Have a few Disks all ready
formatted incase it won't fit on one........See FORMATS.....Page 18
and ready to copy to.
*--- SPECIAL MENU FOR COPIES
-----------------------
*- A On the SPECIAL MENU, you can copy all your folders at once,
and verify that they have been COPIED correctly.
(NOT recomended unless all your folders are very small)
*- B COPY one folder and verify it. (recomended)
*- C BACK-UP the folder, incase the folder is to big for the Disk.
*- D BACK-UP and FORMAT the Disk first (handy incase you forgot to
format first).
*- E RESTORE the BACKED-UP folder to your Hard Drive.
*---- HOW to RESTORE your folders...put BACKED-UP files back on Hard Drive
---
*- To do this, go through the same process as above (to COPY
a folder). Enter the folder name, then the drive, then pick
the "F1" option (SPECIAL COPIES). Except this time enter
the letter next to the restore command..."E"
Place the Disk that has the BACKED-UP folder on it in A:
Drive and press ENTER, the folder will now be COPIED back
to the ULTRA directory.
PAGE 18
[- FORMATS & SPECIAL FORMATS -]
FORMATTING DISKS ....(diskettes)
----------------
To FORMAT a disk......
Choose option 7 on the "Extra Menu" with copy folders.
Enter the Drive you want to FORMAT on (A: or B: Drive only)
and then...
*- Place a blank Disk (New Disk) in A: or B: Drive)
and press ENTER.
*- You can stay and FORMAT as many Disks as you like.
When you are finished you are returned back to ULTRA:BASE.
You can now go directly to copy a folder if you like,
or back to the "Main Menu".
*- You cannot copy to a Disk unless it has been FORMATTED first.
See your DOS manual.
SPECIAL formats
---------------
After you choose the Drive you want to FORMAT on, you will
see on the top of the screen a SPECIAL option, "F2".
The "F2" option is for SPECIAL FORMATS.
*- A FORMAT with the system on the Disk. For a BOOTABLE Disk.
See DOS manual...This allows you to just place the Disk
in A: or B: Drive and start your computer without the
system Disk having to be loaded first.
*- B FORMAT one side of the Disk....For older Disks & Drives only.
See DOS manual
*- C FORMAT only eight sectors instead of nine....See DOS manual
*- D FORMAT & WRITE the LABEL on the Disk....give the disk a name.
*- E FORMAT a 360k Disk on a 1.2 meg Drive....So you can buy the
smaller Disks and use them on the larger 5 1\4 Drives.
You may save some money this way, but, it's not recomended
because sometimes these Disks are not reliable.
But, I have not had any problems yet on my system using this
method.
PAGE 19
[- JUMPING TO DOS.....DOS SHELL -]
To JUMP to DOS press 5 on the "Extra Menu".
This will allow you to JUMP to DOS and perform a DOS
command, Like rename a file or whatever you need.
*- To use this option you must know how to use DOS.
*- If you happen to change Drives or Directories don't
worry because the return is AUTOmatic from any
Drive or Director. Just type EXIT at the prompt,
and you are returned to ULTRA:BASE in the folder you
left from.
NOT recomended for the novice.
If you do use this option, or press it on accident,
just type EXIT from where ever you are and you should
be returned to ULTRA:BASE.
------------------------------------------------------------------------------
[- CALCULATOR -]
To use the CALCULATOR, you have to either be in MAKING a
record, UPDATING a record, or FILL-IN DELETED records.
Once inside one of these options, all you have to do is
hold down the <ALT> key and tap <W>. The CALCULATOR will
appear on the top of the screen and you can now enter
your numbers to work with. ULTRA:BASE will not lose
your place in MAKING a record. When you are finished using
the CALCULATOR, you are returned to the same line you were
working with (plus the same spot on that line).
So, you can go and get your answer, and then fill it in
on the same line you were on before you left to use the
CALCULATOR.
*- How the CALCULATOR works.
First enter your first NUMBER, then press ENTER.
A list looking like this will pop-up... [ + - * / ]
"+" = ADD
"-" = MINUS
"*" = MULTIPLY
"/" = DIVIDE
Enter the sign you need, and then....
Enter the second NUMBER you want to work with...press ENTER ..
Your answer will be displayed next to the CALCULATOR.
You can only get an answer for two NUMBERS at a time,
but if you need to continue just enter your answer from
the first time, and then your second NUMBER...ETC...
*- You have to press ENTER after each entry.
PAGE 20
[- MEMO PAD -]
To use the MEMO PAD, press "M" from the "Main Menu".
The MEMO PAD will pop-up in the lower right hand
corner of the screen.
*- You can enter any charater including any number. Like:
(A-Z) & (0-9) or the spacial charaters Like:
!@#$%^&*()
*- When you are finished with a line press ENTER to go to the next
line. You will start at the first position on the new line.
*- To ERASE a charater (letter or number) use the BACKSPACE key.
*- To erase a whole line of text, move over one space and
Press ENTER.
*- To move down the lines without erasing anything, just
keep pressing ENTER until you get to the line you want
to work with. (The cursor must be on the first position
of each row.)
*- Each folder has a seperate MEMO PAD ...one pad (sheet) each
*--- HOW TO USE THE ALARM
--------------------
To use the ALARM, hold down the <ALT> key and tap <A>.
you'll be asked to set the ALARM by "date" or "time"
Enter <D>ate or <T>ime.
*- TO SET THE DATE
---------------
Enter the date in this format ....For "August 24, 1990"
Enter 08-24-1990 and press ENTER.
*- TO SET THE TIME
---------------
Enter the time in this format ....For "two thirty P.M."
Enter 14:30:00....computer time (military time) press ENTER.
....For "two thirty A.M."
Enter 02:30:00 and press ENTER.
PAGE 21
[- AUTOPHONE LIST -]
To use the AUTOPHONE list, go to the MEMO PAD...remember,
press <M>. Once inside the memo pad, use <ALT> & <Q>
and then ULTRA:BASE will ask you if you want the
phone list to be "presorted" or "as is" (the way you entered them)
Enter <P>resort or <A>s is.
Next, ULTRA:BASE will ask you to name the field you want
to be listed. You can select by, "NAME", "ATTENTION", "STORE",
"COMPANY", "CUSTOMER", or "CONTACT". The fields you named
must match one of these or the AUTOPHONE list will
not work.
*- If you don't have a field name that matches, but you
want to use the AUTOPHONE list anyway.
Go to RENAME a field, and rename a field to one that
matches the above list. When you're finished looking at
the PHONE list, go back and change the field name to
it's original name.
*-- Also, you must have a field named either:
TELE or TELEPHONE or PHONE for the AUTOPHONE list to
work.
*- The length of the fields do not matter because ULTRA:BASE
will only show the first 16 charaters for the NAME field,
and the first 16 charaters for the PHONE field.
*- You are also allowed to search for a certain name (name's only)
by using <ALT> & <A>. Enter the first 16 charaters to look
for and ULTRA:BASE will find that name and display it on
the top line of the PHONE lister. Keep pressing ENTER to
continue finding that name.
*- When you are finished press "ESC".
*-- If by chance you don't have a name that matches the
AUTOPHONE list, press "ESC" to return to the memo pad.
***--- Tagging phone numbers (records) to call.
To tag a record for calling...press <F1> while looking
at the record in <display> or <searching>.
When all are tagged, go to the <Search & Display Menu".
To start the tagged calling..go to the <Search & Display Menu>
and press <F2>.
The persons record you are calling will be shown while you're
calling.
To erase the tagged calls..Press <F4>
To Abort the tagged calls once started..press <Esc>.
**- Great for salespeople !
PAGE 22
[- HELP ON THE POP-UP HELP -]
To use the POP-UP HELP, press "H" from the "Main Menu".
Follow the screen instructions in the HELP window.
Press the letter next to the subject you're interested
in, and when you are finished reading that message, press
the spacebar to return to the HELP Menu.
You can go directly to the memo pad from the HELP
window by pressing "F2", this will allow you to
type in any of your own HELP messages to the memo pad.
*- Press "ESC" when you are finished reading the HELP messages
to return to the "Main Menu".
------------------------------------------------------------------------------
[- MISC. SUBJECTS -] V2.3
*--- CONFIG.SYS ......file
----------
This is one of the first files your computer looks at
when you first BOOT (start) your computer.
Inside this file should be things like:
FILES=20
' DRIVER=ANSI.SYS
ULTRA:BASE does not change this file.
To find out more about this file check your DOS manual.
*--- AUTOEXEC.BAT ......file
------------
This file is also one of the first files your computer
looks at when you first BOOT (start) your computer.
Inside this file are the programs your computer
looks for to start first. Plus it has the PATH to
the DOS directory (most of the time), and the PROMPT.
Some get very complicated, but most are very simple.
To let ULTRA:BASE start-up when you turn on your
computer, add this to your AUTOEXEC.BAT ....file
Enter: CD\ULTRA on the first free line. Then...
Enter: S.EXE on the second free line.
Then reBOOT your computer...or wait till the next time
you start your computer and ULTRA:BASE will be
loaded automatic.
*- You must add this in yourself, ULTRA:BASE will not
do this for you.
See DOS manual for editing the AUTOEXEC.BAT file.
*-- MAKE BACK-UP COPIES OF THE FOLLOWING FILES:
FASKEYS.IDX, FOLDER.IDX, C2, CT2, NC, and all FOLDERS
****** Have a good day ******
